Board Meeting

Tuesday, October 28, 2025 @ 12:00 Noon

East Texas Enrichment Center

510 E. Bonham St., Jefferson, Texas 75567

Cecelia Huff, Board Chairperson

Michelle Morehead, B.S., CCAP, NCRT, NCRI, Chief Executive Officer

If you need assistance with physical accessibility to the meeting, please call 430-218-8277

Download – ENTIRE PACKET

1. Call Meeting to Order
2. Establishment of a Quorum
3. Approval of Agenda 10/28/2025*
4. Approval of Minutes 8/26/2025*
5. Chairman’s Comments and Recognitions
6. Training
   • Head Start Governance Requirements – Berny Harris
7. Committee Reports and Information – No committee reports at this time.
   • A. Planning & Evaluation
   • B. Personnel
   • C. Finance
   • D. Executive
   • E. Nominating
   • F. By Laws

   The Chair may make changes to committee rosters and/or develop new committees.

   **Committees, other than Executive Committee, get named by the Board Chairperson

8. Action Items
   • A. Seat new board member(s), if any*
   • Re-seat Private Sector Members:
     • John Baxter*
     • Keri Winters*
     • Ross Hyde*
     • Teresa Thompson*
   • Remove Previous Policy Council Liaison
     • Martavius Jones*
   • Poverty Sector Elections Report presented by CSNT, Inc. Leadership Team
   • Seat/Re-seat Poverty Sector Board Members (to begin/continue service January 2026):
     • Sheyenne Baker – Policy Council Liaison*
     • Casey Purifoy – Bowie County*
     • Harmony Roberson – Cass County*
     • Jenny Wilson – Lamar County*
   • B. Approve Consent Agenda*
     1. Head Start/EHS & PIR Reports………………. (OS 5.9).………..………..Misty Van Hooser
     2. Family Empowerment Report……..…………….(OS 5.9)………………………Amy Perales
     3. Human Resource Report……………………….(OS 5.9)…………….…….….Rachel Kelsey
     4. Service & HS Transportation Reports…………..(OS 5.9) …..………………….Robert Norton
     5. Information Technology Report……………..…(OS 5.9)………………………..David Buford
     6. Financial Reports……………………………………………………………..Melissa Burrows
     7. Quality Assurance Report……………………………………………………..….Berny Harris
   • C. Discuss/Approve Continued use of the 15% De Minimus Cost Rate & Indirect Cost Rate Certification
   • D. Discuss/Approve 2026 Head Start Community Assessment Update
   • E. Discuss/Approve Succession Plan Update
   • F. Discuss/Approve Bylaws Update (Succession)
   • G. Discuss/Approve Head Start Standard Operating Procedures
   • H. Discuss/Approve Head Start Operating Manuals and Forms
   • I. Discuss/Approve Job Descriptions
   • J. Discuss/Approve Updated Volunteer Rates
   • K. Discuss/Approve Policy Council Bylaws
9. Staff Reports

   Staff Reports are located under the consent agenda.

10. Chief Executive Officer’s Report
11. Discussion Items
12. Audience Comments
13. Executive Session – No Executive Session

    Reminder: According to Robert’s Rules of Order, the minutes from Executive Session are reviewed and approved exclusively by those members who were present at the session. While there’s an option to share the minutes with all members, the confidentiality of the discussions must be preserved.

    The board will enter executive session pursuant to Section 551.001(1)(2)(3)(J), and Section 551.074(1)(2) of the government codes.

    • A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney’s advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality
    • B. Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.
    • C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.
    • D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law
14. Required Action from Executive Session
15. Adjourn Board Meeting

* Requires Board Vote